AI agents for back-office work
Supplier invoices, read and checked before they reach your books.
HiveClerk builds AI agents that take repetitive back-office work off your plate. The first agent handles supplier invoices: it extracts every field and line item, then checks totals, VAT, bank details and duplicates, so you only review what needs your attention.
Made for bookkeepers, small accounting firms and small and medium-sized businesses.
Sample Supplier GmbH
Musterstrasse 1 · 10115 Berlin
Invoice INV-0042
Date: 02.09.2026
Net 1,240.00
VAT 19% 235.60
Total EUR 1,475.60
IBAN DE00 1234 5678 9012 3456 78
- Supplier
- Sample Supplier GmbH
- Invoice number
- INV-0042
- Invoice date
- 02.09.2026
- VAT number
- DE123456789
- Net total
- EUR 1,240.00
- VAT 19%
- EUR 235.60
- Total
- EUR 1,475.60
- IBAN
- DE00 1234 …
How it works
HiveClerk is document data extraction and validation software. You stay in control: nothing reaches your books until you have reviewed it.
- 1
Send your invoices
Drop PDFs or photos (JPG, PNG) into HiveClerk, or forward supplier emails to your own address at @in.hiveclerk.com. Invoices written in the body of the email are read too.
- 2
Every field is extracted
Supplier, dates, invoice number, totals, VAT and every line item are extracted automatically, whatever the language of the invoice.
- 3
Everything is checked
Totals, VAT rates by country, VAT/UID number format, IBAN, quantity × unit price and duplicates. Problems are flagged in red (blocking) or amber (to look at).
- 4
You review and validate
The review screen shows the original on the left and the extracted fields on the right. Correct what needs correcting, then validate.
- 5
Export to your books
Excel and CSV files, and a bill import file for Xero (beta).
Checks that catch the usual mistakes
Every invoice is checked as soon as it is extracted. Issues are listed next to the fields they concern, so you can fix them in seconds. Extraction is automated and can make mistakes: the checks and the review screen are there so you catch them.
Duplicate detection works across everything you send, whether a document was uploaded or forwarded by email.
- Totals add up
- VAT rates by country
- VAT / UID number format
- IBAN validity
- Quantity × unit price
- Duplicate invoices
Your documents stay yours
Stored in the EU
Your files and data are stored in Frankfurt, Germany. Extraction uses an AI provider whose processing may take place outside the EU; see Security & data.
Originals deleted after 30 days
Original files and emails are deleted automatically 30 days after receipt, or after 7, 90 or 365 days if you choose so in Settings. You can delete any document yourself at any time.
Never used to train AI models
Your documents are processed only to provide the service. Neither we nor our AI provider use them to train AI models.
More agents are on the way
Supplier invoices are the first job HiveClerk takes on. More agents for other repetitive back-office tasks are planned, and they will work from the same account.
Simple pricing
Free for 20 documents a month, no card required. Paid plans from 19 USD a month for 100 documents, up to 1,200 documents a month for firms.